RECRUITMENT

POSITION: Office Manager/ Team Assistant

SALARY: £ Competitive Salary – available on request

BENEFITS: Company Pension, Private Medical, Life insurance, Interest free season ticket loan, Discretionary Bonus, 25 days annual leave

HOURS: 9am – 5:30pm 

LOCATION: London, SW3 4QS

BACKGROUND:

We are a dynamic Property Investment and Development Company which is customer focused and remains true to its founding values, which you can view here. The organisation operates in prime locations throughout London and the South of England with the aim of creating value for customers and stakeholders. The company is now actively seeking an experienced and motivated Office Manager/Team Assistant to manage the head office and support the team

JOB PURPOSE:

The purpose of the role is to support the daily operations of business. Assisting the team by performing administrative tasks and being responsible for the office management and front of house duties whilst providing excellent customer service

JOB DESCRIPTION:

Manage the office IT, telephone and network connections

Dealing and co-ordinating with ERIS IT support

Manage all stationery supplies for the office, including branded stationery

Responsible for maintaining the document management & electronic filing system (SharePoint and Property Management system)

Manage and keep up to date the phone system and lists for staff

Manage office rota for office workings days

Manage SharePoint holiday calendar

Manage car park spaces for visitors/contractors

Manage kitchen and office cleaning supplies,

Dealing with all enquires in Martins website inbox

Assisting with website and social media

Arranging maintenance call outs for office photocopier and organise replacement stock of toner

Management contract and price negotiation with office equipment suppliers (water, Cleaning and stationery)

Preparation and manage office budget – Shared responsibility

Assist with the management of staff mobile phones

Support employees with a range of administrative tasks including typing of letters, reports and other documents as required

Assisting the team with filing of legal documents such as title deeds and leases

Work with multiple diaries (internal and external) to diarise internal and external appointments for the team

Responsibility of personal company credit card and submitting expenses monthly

Raise purchase orders for all office related invoices

Partner with HR to update and maintain office policies as necessary

Address employees queries regarding office management issues

Manage the office cleaning and maintenance

Managing the property key system ensuring the booking process is followed

Ensuring remote cloud backup is done

Answering incoming calls forwarding calls and relaying messages

Manage reception area, meet and greet all visitors and work alongside the other EA’s to manage front of house duties

Manage all incoming & outgoing post, including couriers

IDEAL CANDIDATE:

Prior Office management experience preferred;

Team player;

Strong attention to detail;

Ability to work without supervision;

Excellent time management skills;

Exceptional communication and customer service skills;

Strong technical skills, including proficiency with Microsoft Office programs;

Excellent prioritisation and organisation skills;

Strong record keeping skills;

Ability to multi-task

The ability to work as part of a team

If you feel you have the relevant skills and experience – please apply now!

Email direct to; andrea.lewis@martins-properties.co.uk